NOTARY SERVICES
NOTICE: ALL NOTARY SERVICES WILL BE RELEASED ONLY IN ITALIAN
Notary services are available only for Italian nationals who reside in this Consular jurisdiction and are registered on AIRE, or who can prove that they are temporarily present for work, study or health reasons.
Italian nationals who hold also other citizenships must submit a valid Italian ID document.
Foreign citizens residing in the Republic of Ireland may formalize acts through a notary public registered in the country. The POA don’t need legalisation and an “Apostille” .
To make an appointment you must use the link (CLICK HERE)
The most frequently requested notary services in a Consular office are:
- Power of Attorney
- Last will and Testament
- Public Act
- Certificate of Authentication
The documents attesting the receipt, revocation, deposit, etc. of testaments are subject to payment of Consular Fees: TARIFFE CONSOLARI
Regarding these notary services provided, it is important to note that:
- this Embassy does not provide counselling and/or legal assistance. The only advice that this office is in position to provide is regarding judicial matters, with particular attention to the legality of documents. This Embassy only verifies the legality of documents, and not their economic value;
• this Embassy does not publish or carry out the procedures to obtain documents in place of the client;
• all the documents issued by the Consular Office are subject to payment of the fees
For further information refer to the website of the Ministry of Foreign Affairs
POWER OF ATTORNEY
Power of attorney is a document authorizing one person to act on behalf of another person, to take the necessary legal measures to achieve a particular goal (e.g. sell, buy, manage, make a donation, accept a donation, set up or close a company, request the posting of marriage bans, etc.).
Power of Attorney is divided into two categories:
- General Power of Attorney:
with this document the person concerned entrusts the management of all of his/her affairs to the attorney or agent. The General Power of Attorney is issued for an indeterminate time and it is effective as long as there is no revoke; - Special Power of Attorney:
with this document the person concerned entrusts the attorney or agent with the management of part of his/her affairs. The Special Power of Attorney is valid only up to the conclusion of the specified affair.
In order to obtain a Power of Attorney, applicants must book an appointment using the link (CLICK HERE) and then send the following data/documents for to the e-mail address IN ITALIAN ONLY: ambasciata.dublino@esteri.it:
– bozza del testo della procura predisposta con l’assistenza del notaio o di chi dovrà utilizzarla in Italia in formato word/editabile;
– documenti di riconoscimento in corso di validità (scansionati) sia del richiedente procura che del procuratore;
– codici fiscali (scansionati) sia del richiedente procura che del procuratore.
For further information refer to the website of the Ministry of Foreign Affairs
WILL AND TESTAMENT
The activities of this Consular Office include the drafting of documents concerning the Last Will and Testament of citizens living in the Republic of Ireland.
The Public testament is a declaration of the will maker made orally before an authorized notary officer in the presence of two witnesses. This declaration given by the will maker must be written out by the authorized notary or Consular official. It will be necessary for the will maker to come to this Embassy by appointment with two witnesses and show a valid identity document.
In the Secret will and testament the functions of the Embassy are limited to formally receiving the sealed document (whose contents remain secret) in deposit. The will maker will have to come to this Embassy by appointment with a valid identity document.
Lastly, the Holographic will can be drafted by the will maker himself and can be deposited anywhere and with anyone.
The documents attesting the receipt, revocation, deposit, etc. of testaments are subject to payment of fees.
For further information refer to the website of the Ministry of Foreign Affairs
PUBLIC ACT
Legal acts (e.g. an act of donation) for which the law foresees a public act. A public act is a document that legalizes judicial facts or acts because it is issued, following the prescribed formalities, by a public officer empowered by the Italian law.
For further information refer to the website of the Ministry of Foreign Affairs
CERTIFICATE OF AUTHENTICATION
To make an appointment you must use the link (CLICK HERE) Please specify what kind of authentication you need.
- SIGNATURE AUTHENTICATION: a public official swears that a document originates with the person who signed it. In order to have a signature authenticated it is necessary to come in person to the Embassy with a valid identity document and tax code number.
- AUTHENTICATION OF A PHOTO: In order to have a photo authenticated it is necessary to come in person to the Embassy with a valid identity document and three identical photos.
The authentication is subject to payment of fees: TARIFFE CONSOLARI
For further information refer to the website of the Ministry of Foreign Affairs
Acceptance/Renunciation of Inheritance
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This webpage is currently under construction.
Please refer to its Italian version (see top right of this page).
We apologise for any inconvenience this may cause.
SELF-CERTIFICATION
The term “self-certification” means a “sworn statement by the person concerned in place of a regular certificate” (Presidential Decree 28 December 2000 no. 445). This offers the citizen the possibility of supplying to a public office the same information present in the public registry but in a simpler and less costly manner.
The self-certification option is available to all Italian and European Union citizens.
The right to avail oneself of personal sworn declarations has also been extended to non-EU citizens legally staying in Italy, as far as can be verified or certified by Italian public authorities.
Self-certifications and personal sworn declarations can be used in dealings with the public administration and with those bodies authorized to provide public services.
They cannot, however, be used in dealings between private individuals, except if the latter agree to it, or officially before a judicial authority acting in its jurisdictional capacity.
OFFICIAL CERTIFICATES THAT CAN BE REPLACED BY SELF-CERTIFICATION
Self-certification can replace:
- REGULAR CERTIFICATES
Self-certification can be used in verifying the following data:
- date and place of birth;
- address of residence;
- citizenship;
- enjoyment of political rights;
- marital status;
- family membership;
- proof of being alive;
- birth of a child;
- death of a spouse, ancestor or descendant;
- military service status;
- enrolment in associations or lists required by the public administration;
- academic qualifications;
- professional qualifications;
- state and university exams completed;
- postgraduate qualifications;
- other recognised competencies/qualifications;
- training course qualifications;
- refresher course qualifications;
- technical qualifications;
- income or financial status provided for the purpose of obtaining benefits and advantages of whatever type foreseen by specific laws;
- dispensation from specific tax obligations, with an indication of the amount;
- tax code or VAT number;
- any information contained in tax register;
- unemployment status;
- pensioner status and category of pension;
- student status;
- housewife status;
- status as legal representative of physical or legal persons, guardian, trustee and similar;
- membership in social groups or associations of whatever type;
- fulfilment or not of military obligations, including those in art. 77 of D.P.R. n. 237/64 as modified by art. 22 of law 958/86;
- lack of criminal record;
- status of dependent of someone;
- all the information directly known by the person concerned which figure in the public register of births, marriages and deaths.
HOW TO MAKE A PERSONAL SWORN DECLARATION:
The declaration replacing normal certification can be written on ordinary non-letterhead stationery and signed on one’s own exclusive responsibility (it is not necessary to sign in front of an official), or a personal sworn declaration form can be filled out.
Moreover, it is possible to send documents, deeds and certificates via fax, post or computer to public administration offices.
AFFIDAVITS
Under the provisions of art. 47 of said Presidential Decree no. 445/2000, the parties concerned can make use of self-certification for all personal states, facts and qualifications that are not certifiable by a public administration through a self-drafted affidavit.
Moreover, the self-drafted affidavit can also concern other persons of which the person making the declaration has direct knowledge; it can also be used to witness the declaration of an act’sconformity with the original.
In a self-drafted affidavit the person concerned can declare personal states, facts and qualifications directly known before an official authorised to accept and file documentation, or before a notary, clerk, municipal secretary or any other official charged by the mayor.
When the public administration deems it necessary to check the validity of a declaration concerning states, facts and qualifications certifiable or ascertainable by another government office, it has 15 days from when declaration is made to request the necessary documentation.
Validity of self-certifications and affidavits:
Self-certification has the same validity as the document it replaces. Normally these certificates are valid for six months from the date on which they are issued, except when laws or regulations have allowed a longer period of validity. The validity of civil registry data is extendable if the person concerned declares that the data contained in the certificate have not been modified, and signs this declaration.
Unlimited in validity are affidavits and self-certificates attesting to personal states and facts not subject to modification (birth and death certificates, educational qualifications, etc.).
When self-certification cannot be used
Self-certification is never allowed for the following kinds of certification:
- medical;
- hospital-related;
- veterinarian;
- of national origin;
- EU conformity;
- trademarks;
- patents.
Cases in which the public administration cannot require certificates from citizens
In cases concerning certification of surname, name, place and date of birth, citizenship, civil status and residence, the public administration cannot require certification and an identity document is sufficient.
The registration of data takes place by means of the non-authenticated photocopy of the same document.
If the document is no longer valid, the person concerned must declare in the margins of the photocopy that the data contained in the photocopy have not changed since the date it was issued.
Punishment for citizens who make false declarations
If the public administration doubts the truth of the self-certification, it is obliged to make the necessary investigations.
Incorrect statements, falsified acts and use of false acts are punishable according to article 495 of the Italian criminal code and laws concerning the matter.
Moreover, the person making the statement forfeits any benefits granted as a result of the provisions based on his/her untrue statements.
IDENTITY DOCUMENTS
In all cases in which an identity document is required this may be substituted by an equivalent such as:
- passport;
- driver’s license;
- boating license;
- pension registration;
- license for the operation of heating plants;
- weapons permit;
- any ID issued by an Italian public office with photo, official stamp and signature of the issuing official.